If you feel like you’re constantly playing catch-up with compliance, you aren’t alone.
In a recent Becker’s-Propelus survey, more than three-quarters (77%) of survey participants said they weren’t very confident that their organizations are compliant with all federal and state workforce compliance regulations. In addition, 83% said they weren’t very confident their organization consistently keeps all employee licenses, certifications, and required training up to date (or in compliance).
Compliance is one of the most critical functions in healthcare, yet it often feels like the most draining. It’s that lingering worry at the end of the day, the concern that a license might have lapsed, a record might be incomplete, or a spreadsheet formula might be broken.
The pressure to “do more” is everywhere. But at Propelus, we believe doing more shouldn’t mean working harder. It should mean working with more clarity.
Confidence doesn’t happen overnight, and it doesn’t always require a massive system overhaul. Sometimes, it starts with a few simple, human conversations. Here are three steps you can take this week to move from uncertainty to clarity on your path to confidence.
1. Map the manual moments
Before you look for a solution, look for the friction.
Compliance anxiety often hides in manual processes. Take a walk through a typical workflow, whether it’s primary source verification or tracking employee health records—and look for the “manual moments.”
- Where are people copying and pasting data?
- Where are the sticky notes living on monitors?
- Which spreadsheets are being emailed back and forth?
Don’t try to fix them yet. Just map them. Identifying these manual hurdles is the first step to simplifying the work and giving time back to your team.
2. Ask your team where it hurts
Your best source of data isn’t a report; it’s your people.
We often talk about “system fatigue,” but systems don’t get tired, people do. Sit down with the team members who manage your credentialing or occupational health data daily. Ask them one simple question:
“What is the one task you dread doing because it feels like a waste of your time?”
Their answer will tell you exactly where your compliance risks are highest. By listening to their pain points, you aren’t just finding a process to improve; you’re showing them that you value their time and their talent.
3. Fix what worries you most
The goal of “100% compliance” can feel overwhelming. If you try to fix everything at once, it’s easy to freeze.
Instead, find the one manual task that feels the most fragile right now. Maybe it’s your flu shot spreadsheet or maybe it’s manually verifying licenses and certifications. Pick the process that keeps you up at night and focus on fixing just that one area.
Fixing one piece doesn’t just build momentum; it proves a point. It shows your organization the difference between “getting by” with spreadsheets and truly being secure. It’s the first step to realizing you don’t have to carry the burden of manual work forever.
You’ve defined the problem. We built the solution.
By taking these steps, you’ve proven that your current process has outgrown spreadsheets. You deserve a partner who understands that pain just as deeply as you do.
We built our solutions the same way you are building your confidence: by asking questions. We sat with the people doing the work, identified their biggest manual hurdles, and engineered a better way to work.
Our solutions feel different because they weren’t built for a system; they were built for the people managing it. You’ve done the hard work of finding the problem. Let us make solving it the easy part. See how we simplify compliance.